Information for Sponsors

INFORMATION FOR SPONSORS:

Events may be sponsored by clubs or by individuals. All forms should be sent to the Sanction Coordinator (see address below). Please use current forms. These are marked with “1/2005” in the lower right corner, and can be obtained from the Sanction Coordinator. (If downloaded or emailed forms need reformatting after being received, the margins are 0.5 at top, 0.25 at bottom, and 0.75 on the sides.) Please discard any earlier forms.

1) Trial Sanction Form and/or Test Sanction Form
The completed sanction forms are returned to the AHBA Sanction Coordinator at least 60 days prior to the event, along with the sanction fee of $15.00 for a trial, $15.00 for a test. A two- or even three-day event held over consecutive days is included in one sanction. All sanctioned events will appear in the events calendar on the AHBA website and in the newsletter. A copy of the premium list should be sent to the AHBA at least two weeks prior to the event. NOTE: HRD sanction forms must include: (1) a step-by-step description of the course, (2) a diagram of the course, and (3) a scoresheet set up in the format of the HTD scoresheet. HTAD sanction forms must include, along with the course number: (1) an indication of whether the course will begin with a gather or a take-pen, and (2) what type of sort will be used.

2) Trial Scoresheets and/or Test Forms
Master forms are provided, from which the required number for the event can be made. There should be two copies for each participant. (NCR forms can be prepared at many copy stores, or carbons may be used, or photocopies made after the event.) After the event, the completed original is given to the owner and a copy is kept by the sponsor for at least 6 months. These forms are not sent to AHBA. Where applicable, the name of the sponsor can be filled in before the copies are made.

3) Trial Recording Forms and/or Test Recording Forms
Master forms are provided, from which the required number of copies can be made (this is an 8-1/2 x 11 page with two forms to the page). Again, where applicable, the name of the sponsor can be filled in before the copies are made. These are the forms that are actually sent to the AHBA Sanction Coordinator for use in recording legs for titles. They can be filled out by the sponsor from entry information, or can be included as part of the entry package for the entrant to fill out. In the latter case, the entrant fills out the top part of the form (the information regarding the dog, address of owner, etc.); the entrant then gives the partially-completed form to the event secretary, so that the bottom part can be filled out with the results at the conclusion of the trial or test. A separate form must be completed for each run. Once completed, an original and one copy of each completed form is sent to the AHBA Sanction Coordinator for recording, along with the recording fees of $2.00 per qualifying dog. Only the forms for qualifying dogs need be sent in, although the report forms (see no. 4 below) must include results for all dogs, whether qualifying or not. (Note: The recording forms are two to a page - the page will eventually be divided so please be sure to fill out bottom form fully even if information is duplicated from the top form - notations such as "see above" will not work because the page at some point will be cut in half and the two forms separated.)

4) Trial Report and/or Test Report
These forms provide an overview of the event. The original is sent to the AHBA Sanction Coordinator after the event, along with the Trial/Test Recording Forms and the recording fees. No copies are required. As indicated on the form, in lieu of listing the results on the form itself (that is, a list of the dogs taking part in the event and the results for each), a completed catalog can be substituted if available. A catalog may not, however, be substituted for the Recording Forms (see no. 3 above).

If there are any questions, please contact the AHBA Sanction Coordinator.

In summary, the AHBA Sanction Coordinator is to receive: (1) The Sanction Form and fee 60 days prior to the event, (2) a copy of the premium list at least one week before the event; and, after the event: (3) the original and one copy of the completed Recording Forms for all qualifying dogs, with fees; (4) the completed Report Forms; these are to be sent within 30 days after the event.

The address of the AHBA Sanction Coordinator is:
Linda Rorem
1548 Victoria Way
Pacifica, CA 94044
650-355-9563
email: Pacifica19@aol.com
Linda Rorem

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